Administrative Assistant

OVERVIEW

Reporting to the TravelBash Weddings & Groups Manager, the Administrative Assistant plays a key role in supporting the entire team of Wedding Specialists and Reservations Coordinators. To be successful in this role, you must be able to juggle many tasks at once, manage multiple projects simultaneously, and have excellent communication skills, be highly organized and motivated, detailed, imaginative, and have the drive to support a client-first approach. You should have a passion for travel and a desire to inspire others to make their travel dreams come true. 

RESPONSIBILITIES

• Receives and processes new inquiries
• Contacts vendors to request proposals, check wedding date availability, etc. 
• Processes payments and sends invoices
• Responsible for keeping client files updated and organized
• Insure that internal calendars are kept up to date with wedding specific details as required
• Utilize Asana to complete projects and assignments, and any other assigned tasks
• Prepare questions and other documentation as needed for site visits
• Assists in preparing and sending proposals to brides and wedding specialists
• In partnership with Wedding Specialist, is responsible for sending client gifts, scheduling client calls, payment reminders, communicating refunds with suppliers and vendors, etc. 
• Participates fully as a team member to assist as needed in completing all functions related to meeting the needs of the couple, including wedding/itinerary processing, clerical functions, travel credits, etc.
• Other duties as assigned

KNOWLEDGE, SKILLS, & QUALIFICATIONS

• High school diploma required, Associate’s Degree in Marketing, Hospitality, Travel & Tourism or Business a plus
• Related travel experience and industry knowledge is essential 
• A passion for travel
• Highly organized with a strong attention to detail
• Self-driven in an autonomous, remote environment
• Able to consistently understand and drive the Mission and Vision of TravelBash
• Ability to set goals and develop achievable timelines to hit them 
• Ability to speak multiple languages will be highly regarded 
• A dedicated home work environment, including:
  • A computer
  • Cell phone
  • High-speed internet
  • Minimal distractions